You are currently viewing Terms Of Reference for Accounting, Liaising, And Logistics (All) Officer at Civil Society Academy (CSA) Africa

Terms Of Reference for Accounting, Liaising, And Logistics (All) Officer at Civil Society Academy (CSA) Africa

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Website Civil Society Academy

Company Name: Civil Society Academy

Posted Date: 2023-11-03

Deadline: 2023-11-30

Job Type: N/A

Salary: N/A

#Accounting and Finance, Business and Administration, Consultancy and Training



Job Description

About Us
AtCivil Society Academy Africa, we believe that social justice can happen with the right tools and the right people.
As part of a global network of entities in Europe and Southeast Asia, we work to support social pioneers, civil society leaders, activists, and development enthusiasts to realize their vision of social transformation.
Our modalities of engagement include long-term change missions, where we accompany, support, and facilitate multi-year and multi-partnership initiatives to champion social justice across development sectors.
We also offer impact training sessions, open to all interested applicants, and customized training sessions, which are tailor-made to fit organizations’ particular needs. Learner-led and practically relevant, both modalities offer participants access to foundational and cutting-edge concepts through participatory and innovative pedagogical tools.
Our expert facilitators also extend coaching services to guide teams in translating their newly acquired knowledge into lasting practice.
Our Topics
  • Human Rights-Based Approach
  • Leadership and Team Management
  • Advocacy and Social Accountability
  • Fundraising and Resource Mobilization
Our Methodology
Informed by extensive sector-specific expertise, progressive theories, and best practices, our facilitation services offer a truly unique knowledge experience.
Our Facilitators
Our team, spread over three entities in Europe, South East Asia, and Africa, has a rich and diverse repertoire, decades of experience, and a genuine passion for sharing knowledge in accessible and engaging ways.
How We Work
  • Our team brings a genuine passion for social justice into everything we do and a heartfelt conviction that we can all think and do better to enact meaningful change.
  • We believe in autonomous work, self-leadership, trust, and innovation, which are deeply embedded values in our decentralized management system and human-centered approaches.
CSA Africa is looking for an Administration, Liaising, and Logistics (ALL) Officer to handle the administrative, financial, liasoning, and logistics tasks of the organization. Since the CSA Africa entity was established relatively recently, the ALL Lead will be responsible for structuring the workflows required by these tasks in an efficient manner that aligns with the organization’s core values, principles, and management philosophy.
Workflow And Responsibilities
The ALL Officer will observe the following general workflow and be responsible for:
Accounting and Administrative Tasks
  • Creating a workflow for the recurring administrative and financial processes in the organization; maintaining tabs on all CSA Africa projects to understand their administrative and financial processes
  • Managing the accounting system of CSA Africa according to regulatory guidelines using safe and secure accounting software
  • Preparing regular financial reports for a donor organization, Board of Directors, and regulatory bodies
  • Preparing invoices and receipts for clients, including organizations and individual impact training participants
  • Managing the contractual agreements of the CSA Africa team as well as that of contracted facilitators and consultants
  • Managing contractual agreements made with local and international CSOs for tailor-made services
  • Handling the payment process for training venues that CSA Africa will book in Ethiopia and other African countries

Liaising Tasks

  • Carry out regular liasoning and communication activities with regulatory organizations, partners and clients in consultation with the coordinator
  • Assisting training participants with questions about venue and logistics and providing suggestions for accommodation and other requests if possible
  • Collaborating with the course coordinator to communicate with registered participants, send them invoices, and answer their financial queries
  • Coordinating with clients on logistics for customized trainings
Logistics Tasks
  • Creating a database of venues that fulfill CSA Africa requirements in Ethiopia and other locations in Africa, mainly Kenya and Uganda
  • Booking training venues in advance, communicating with vendors, and handling the financials
  • In collaboration with the Coordinator, developing an information pack for participants detailing training logistics and travel requirements.
  • Procuring and maintaining training materials in collaboration with the CSA team
  • Handling travel logistics when the CSA team is traveling outside Ethiopia; coordinating with clients to understand visa requirements; and managing transportation and daily allowances

Job Requirements

  • The ALL Officer we are seeking is a mid-career professional who can satisfactorily fulfill the following requirements
Academic Qualifications
  • A higher education degree in Business Administration and Accounting
  • Accounting License
Work Experience
  • Significant experience working in administration and accounting in the development and/or civil society sector
  • Strong familiarity with the administrative and financial needs of civil society organizations
  • Knowledge of the Ethiopian regulatory environment for CSOs in Ethiopia and can create administrative workarounds for CSA Africa’s engagement in other African countries
  • Knowledge of the due diligence requirements of major donors and INGOs
  • Competency in using safe and secure accounting software programs accepted as standard practices by the government regulators and clients
  • Fluent in both oral and written Amharic and English. Please note that training sessions are mostly held in English
  • Invested in working to move civil society forward; is passionate about social justice and development
  • Resonates with the mission and core values of Civil Society Academy
  • Is self-led and can thrive in a horizontally managed environment with low supervision and high autonomy
  • Ability to handle working virtually and independently in close communication with a global team
  • CSA Africa is committed to providing fair remuneration to all members of its team. The remuneration for this position is open to some negotiation based on the applicant’s experience and terms of engagement.

How to Apply

Please send your CV and a cover letter detailing why you would be a good fit for this position tohelina@civilsocietyacademy.orgby November 30, 2023.

Applications will be evaluated as they come in, so we encourage you to apply early.


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